Procurement administrative assistant - Ifrane

The Procurement Administrative Assistant assists the Director in maintaining an up-to-update workflow management and ensuring coordination between the different purchasing units.

Main Duties: • To plan, establish priorities, organize, and manage the secretarial and clerical functions of the office. • To coordinate with AUI’s different departments and services, insuring an adequate and timely flow of information and follow up • To draft, type and format a variety of correspondence (including letters, faxes, memoranda, etc.) • To control action on all incoming and outgoing office correspondence and communications. • To maintain the Manager’s calendar and schedule appointments • To establish and to maintain the office filing system, periodically retiring files and records to the archiving system • To prepare and submit tax exemption files to tax services • To receive, record and dispatch purchase requests to purchasers • To perform the duties of purchaser when needed • To assist in launching and developing some projects • To process and follow up the office’s budget • To perform other tasks and duties as assigned
Requirements/Skills:

• A bachelor's degree or equivalent • Preferred: Bachelors in economics or business administration • Previous working experience in a job-related position

IT Skills and Abilities:

• Good knowledge of administrative and clerical procedures and systems such as word processing, professional writing, managing files and records and other office procedures and terminology

• Good knowledge of principles and practices for providing customer service • Good verbal and written communication skills in English, French and Arabic • Good customer service orientation skills • Ability to prioritize work, take initiatives and handle multiple tasks with minimal supervision, meet deadlines, and interact with patrons on all levels. • Team spirit, time management, stress tolerance and commitment • Ability to adapt to different work situations • Accountability in task achievement • Sense of responsibility and commitment • Ability to learn quickly and to work with a team • Ability to collaborate effectively with the University's departments and cross-functional teams • Ability to work and to deliver on time • Positive attitude and ability to plan and to adapt to change

Deadline: January 30th, 2026, at midnight. Qualified applicants are invited to submit a letter of application and a CV to: [email protected] The Search Process: Screening will begin as soon as possible, and short-listed candidates will be invited for interviews. The successful candidate will need to take the position right after notification.